Administrative Associate

End Date
Aug 31, 2022

 

Administrative Associate
Chicago Ballet Arts (CBA) is a nonprofit organization located in Evanston. It provides high-quality dance training in an inclusive environment and offers classes for ages 2 through adults. CBA is currently seeking individuals to join its front desk team. The position is part-time and involves up to 20 hours per week.

Duties include:

  • Handling standard administrative and reception tasks including answering phone calls and emails and providing excellent customer service to visitors, students, families, staff and other community members.
  • Maintains office operations by organizing spaces and creating and implementing procedures as needed.
  • Assists with processing and maintaining student registrations, collecting and recording tuition payments, processing and tracking scholarships, and timesheet collection.
  • Prepares invoices, sends receipts, follows up on unpaid invoices. Assists with reconciliation as needed.
  • Assists with the onboarding of new hires with appropriate tax information/protocol & payroll information and helps to maintain staff records.
  • Tracks and orders supplies as needed.
  • Light cleaning and event set up as needed.
  • Studio tours for prospective students and renters.
  • Creates and oversees monthly front desk schedule.
  • Assists with fundraising efforts and initiatives.
  • Sets up and maintains credit card processing procedures.
  • Other projects and related duties as assigned by the Director.

Qualifications:

  • High school diploma or equivalent.
  • Availability Mondays through Thursdays between 4-8:45 pm and/or Saturdays from 8:30-4 pm.
  • Respectful and reliable with comfortability working with a diverse population.
  • Strong written and verbal communication skills and organizational skills.
  • Ability to work independently and in a team, with ability follow through and attention to detail.
  • Ability to multitask and self motivate.
  • Comfortable with computer use including applications like Excel, Google Drive, Word, etc.
  • Ability to problem solve and
  • Previous administrative and/or customer service experience.
  • Appreciation for the arts. Familiarity with dance is a bonus.

Interested applicants should email a resume and cover letter to info@chicagoballetarts.org. Position begins mid-August.