Post Date
Jul 28, 2022
End Date
Aug 31, 2022
Administrative Associate
Chicago Ballet Arts (CBA) is a nonprofit organization located in Evanston. It provides high-quality dance training in an inclusive environment and offers classes for ages 2 through adults. CBA is currently seeking individuals to join its front desk team. The position is part-time and involves up to 20 hours per week.
Duties include:
- Handling standard administrative and reception tasks including answering phone calls and emails and providing excellent customer service to visitors, students, families, staff and other community members.
- Maintains office operations by organizing spaces and creating and implementing procedures as needed.
- Assists with processing and maintaining student registrations, collecting and recording tuition payments, processing and tracking scholarships, and timesheet collection.
- Prepares invoices, sends receipts, follows up on unpaid invoices. Assists with reconciliation as needed.
- Assists with the onboarding of new hires with appropriate tax information/protocol & payroll information and helps to maintain staff records.
- Tracks and orders supplies as needed.
- Light cleaning and event set up as needed.
- Studio tours for prospective students and renters.
- Creates and oversees monthly front desk schedule.
- Assists with fundraising efforts and initiatives.
- Sets up and maintains credit card processing procedures.
- Other projects and related duties as assigned by the Director.
Qualifications:
- High school diploma or equivalent.
- Availability Mondays through Thursdays between 4-8:45 pm and/or Saturdays from 8:30-4 pm.
- Respectful and reliable with comfortability working with a diverse population.
- Strong written and verbal communication skills and organizational skills.
- Ability to work independently and in a team, with ability follow through and attention to detail.
- Ability to multitask and self motivate.
- Comfortable with computer use including applications like Excel, Google Drive, Word, etc.
- Ability to problem solve and
- Previous administrative and/or customer service experience.
- Appreciation for the arts. Familiarity with dance is a bonus.
Interested applicants should email a resume and cover letter to info@chicagoballetarts.org. Position begins mid-August.