Cultural Affairs Performing Arts Coordinator

End Date
Apr 29, 2018

Visit and enter Job # 305821 by April 30th, 2018 to apply. 



Department of Cultural Affairs and Special Events (DCASE)
Programming Division

Number of Vacancies: 1

Job Announcement

The Department of Cultural Affairs and Special Events (DCASE) is dedicated to enriching Chicago’s artistic vitality and cultural vibrancy. This includes fostering the development of Chicago’s non-profit arts sector, independent working artists, and for-profit arts businesses; providing a framework to guide the City’s future cultural and economic growth, via the 2012 Chicago Cultural Plan; marketing the City’s cultural assets to a worldwide audience; and presenting high-quality, free and affordable cultural programs for residents and visitors.

Under general supervision of the Deputy Commissioner of Programming, the position performs at the fully functional level participating in the development, coordination, and promotion of the performing arts within the Department of Cultural Affairs and Special Events (DCASE). In this capacity, the position will perform the following duties: 
Participate in meetings with artists, musicians, performers, and technical staff to discuss plans for musical performances, city-wide festivals and cultural events, with an emphasis on theater and dance programs
Coordinate the set-up of programs, including theater and dance performances and oversee staff and contractors responsible for providing technical support (e.g. arranging seating, lighting, audio-visual equipment)
Format and review contract agreements for artist performances, technical services, and space reservations for the Chicago Cultural Center and Millennium Park, including oversight of the Dance Studio
Perform outreach to the city’s arts and cultural communities, with specific emphasis in theater and dance communities to recruit artists and performers for upcoming events
Facilitate convenings and collaborations of theater and dance organizations to enhance the cultural landscape
Develop and participate in the evaluation of requests for proposals in support of the theater and dance projects throughout the City of Chicago
Participate in the design and promotional materials and the implementation of marketing campaigns to publicize arts programming and special events
Assist in researching and writing grant proposals for funding and planning fundraising activities to solicit program funding
Review the accuracy of invoices for payment and monitor expenditures of program budgets
Prepare and maintain activity reports of assigned programs and events
Conduct research and identify industry trends to assess the feasibility of developing new arts programming, as required
May represent the city at local conferences and showcases to provide information of local arts related resources
Perform related duties as assigned
NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class.

LOCATION: Department of Cultural Affairs and Special Events (DCASE)
Programming Division 
78 E. Washington Street, Room 400, Chicago, IL 60602

SHIFT/HOURS: Must be able to work flexible hours to include mornings, evenings, weekends and occasional holidays



Graduation from an accredited college or university with a Bachelor's degree in Fine Arts, Arts Administration, Liberal Arts, or a directly related field, plus two years of program development or administration experience in the area of visual arts, performing arts or creative arts programming, or an equivalent combination of education, training and experience, provided that the minimum degree requirement is met.

Disclaimer - "Accredited" means any nationally or regionally accredited college, university, or law school where the applicant is enrolled in or has completed an Associates, Bachelors, Masters, or Juris Doctorate degree program.

Education & Employment Verification - Please be advised that if you are selected to be hired you must provide, upon request, adequate information regarding your educational and employment history as it relates to the qualifications of the position for which you are applying. If you received your degree internationally, all international transcripts/diploma must be accompanied by a Foreign Credential Evaluation. If the City of Chicago cannot verify this information, any offer extended to you will be withdrawn and you will not be hired.

NOTE: To be considered for this position you must provide information about your educational background and your work experience. You must include job titles, dates of employment, and specific job duties. (If you are a current City employee, Acting Up cannot be considered.) If you fail to provide this information at the time you submit your application, it will be incomplete and you will not be considered for this position. There are three ways to provide the information: 1) you may attach a resume; 2) you may paste a resume; or 3) you can complete the online resume fields.

NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of interview, if applicable.

This position requires applicants to complete an interview which will include a writing exercise. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Preference will be given to candidates possessing the following:
Bachelor's degree in Marketing, Business Administration, Public Administration, Arts Administration, Liberal Arts, Music, theater, Performance, Dance, or Communications
Experience in performing arts (i.e. dance, theatre or music) or creative arts programming or arts administration
Experience in recruitment outreach with specific emphasis in theater and dance
Conducting analysis
Proficiency in the use of computer software products, Microsoft Office products (Word, Excel, PowerPoint, Internet) 
Knowledge: Advanced knowledge of music, dance and performing arts disciplines. Knowledge of the City’s performing arts community (e.g. performers, musicians, dance artists, arts professionals).

Abilities: Demonstrated ability to produce high-quality cultural programs, communicates, and works effectively with people of diverse backgrounds. Commitment to working collaboratively and serving as a team player on projects. Ability to multi-task and think creatively.

Skills: Ability to use knowledge of music, theatre and dance to develop interesting, dynamic and high quality cultural programming. Excellent interpersonal skills. Excellent writing, presentation and public speaking skills. Excellent organizational skills. Strong collaborator. Strong attention to detail. Computer skills, proficiency in Microsoft Word, Excel, PowerPoint, and Internet research. Good math skills (sufficient to prepare and monitor budgets).

Other requirements: Must be able to work some weekends, evenings, and holidays.

Physical requirements: Able to sit, stand, and walk for extended periods of time.

Working Conditions: Work indoors and outdoors in extreme weather conditions and noise. General office environment, using standard office equipment.

VETERANS PREFERENCE NOTE: The City of Chicago offers Veterans Preference to both current, active military personnel AND military personnel who have served in the Armed Forces of the United States and have received an honorable or general discharge. Eligible candidates must have at least six months of active duty documented. In order to receive the veterans preference, candidates need to indicate whether or not they are a veteran by answering “yes” or “no” to the question on the online application that asks, “Are you currently serving on active duty for at least six months in the Armed Forces of the United States OR have you served in the Armed Forces of the United States on active duty for at least six months and received an honorable or general discharge?” In addition, you must attach documentation to verify your military service. For veterans, you must attach a copy of your DD214 to your online application which includes character of service status OR a letter from the United States Veterans Administration on official stationary stating dates of service and character of service. For active military personnel, you must attach a letter from your Commanding Officer on official stationary verifying your active duty, length of service, and character of service in the Armed Forces of the United States AND a copy of your military ID to your online application. Failure to answer the question and attach the required documentation will result in you not being considered for the Veterans Preference.
Evaluation: Your initial evaluation will be based on information provided on the application form and documents submitted with the application. Applications must be submitted by the individual applicant. No second party applicants will be accepted.

Residency Requirement: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.

If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the City ofChicago, Department of Human Resources at 312-744-4976 (voice) or 312-744-5035 (TTY). Please be prepared to provide information in support of your reasonable accommodation request.


The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer

City of Chicago Department of Human Resources
Rahm Emanuel, Mayor Soo Choi, Commissioner

Job Posting: Apr 16, 2018, 9:11:00 AM | Closing Date (Period for Applying) - External: Apr 30, 2018, 11:59:00 PM
BU: 10 | Salary: $57,252.00 Pay Basis:Yearly